WAMCO LTD · 13 Active Sheets · Synced

Automating
Payable Ops

A single command center for WAMCO's accounts payable — connecting bulk journals, registers, trackers, ERP and HRMS into one orchestrated workflow.

The Workflow

From invoice
to payment

Phase 01

Capture

Intake invoices, prepayments and journal lines into the bulk upload templates — month-by-month, ready for validation.

Phase 02

Validate

Cross-reference PV register, setoffs and prepayment trackers. Flag duplicates, reconcile against vendor statements.

Phase 03

Pay

Post to Business Central, execute the payment journal run, and archive cheque templates into the PV register for audit.

Inside WAMCO

Why this hub exists

"One URL. Every sheet we touch daily — bulk uploads, PV register, setoffs — is a click away. No more hunting through bookmarks or Drive folders."

PM
Payables Manager
WAMCO Finance

"The workflow is visible. Capture → Validate → Pay. Anyone joining the team can see how invoices move from intake to Business Central in three beats."

AP
Accounts Payable
Daily Operations

"Business Central and KEPLAR are right next to the bulk upload sheets they depend on. Context-switching collapsed from minutes to seconds."

FI
Finance IT
Systems Integration
Stack Breakdown

The three systems

Everything in this hub belongs to one of three tiers — from daily bulk-upload sheets to the enterprise backbone.

Google Sheets

Daily Operations Layer
11 / live sheets
  • 5 Bulk Upload Templates
  • Payment Journal Tracker
  • PV Register & Setoffs
  • AP Tasks & Issues
  • CLUBwamco Payments
Browse Sheets
System of Record

Business Central

ERP · Posting Layer
D365 / dynamics
  • Payment Journals
  • Vendor Ledger
  • Bank Reconciliation
  • GL Posting
  • Audit Trail
Open ERP

KEPLAR

HRMS · People Layer
HR / wamco.mv
  • Employee Directory
  • Payroll Reference
  • Leave & Attendance
  • Expense Approvals
  • Dashboard Home
Open HRMS
Quick Launch

Start your
day

Jump straight into the sheet or system you need. These are the most-used entry points across a normal payable day.

Owner
Payable Operations
Entity
WAMCO LTD · Malé
Status
13 sheets · live